KaroCommunity
428
learners and families
Karo Africa · the whole school
Safe.
Simple.
Sorted.
Your school day, from the first bell to the last payment, held together in one place.
See the working productOne parent action. One current school record. Watch the same school day move through both.
Animated sample
Good afternoon
Monday, 5 October · Term 3
VerifiedWork waiting · 8
ShowingWhole schoolGrade 7Grade 8
Fees
KES 2.84m
billed this term
Finance
KES 1.96m
money in
VMS & Logistics
23
bus alerts today
Academics
184
report cards sent
Fees pipeline
Settled 72
INV-2084 · Family accountAt risk
What needs you
3 fee follow-ups
2 approvals waiting
3 attendance notes
Family communication
WhatsApp · fee reminderAwaiting payment
Bus arrival updateScheduled
School day
Payment reconciliationPending
Term reportsIn review
TC
Tr Cillah Academy
official school thread
21 September · identity protected
Tr Cillah Academy Fee reminder Good afternoon 👋 Outstanding: KES 18,400 Due: 30 September 2026 Reply PAY and we will send you the payment link.
One school, one current view
Every part of the school has a place. Nothing disappears between offices.
This is Tr Cillah Academy’s real Karo dashboard. The numbers show work waiting for the right person; the areas follow the way a school actually runs.
Real school screen
Dashboard
The whole school at a glance: one card per area, its main figure, the flow behind it and the next action.
My Staff Desk
Each person's own payslips, leave, clock-ins, timetable, classes and notices, visible only to them.
Community
Admissions, the learner list, guardians, alumni, recognitions, and Talking to families: sick bay, incident log, leave passes, trips, events, learner diaries and parent-teacher bookings.
Fees
Fee structures, invoices, payment plans, split payments across siblings, pay-ahead credit, receipts to every guardian, reminders, statements, sponsors, waivers and refunds.
Finance
Money in from every source, what is owed to and by the school, budgets per vote head, the ledger, reconciliation and the board pack.
Academics
Curriculum packs for CBE, 8-4-4, Cambridge, IB, TVET and colleges; schemes of work, lesson plans, coverage, portfolios, assessments, report cards and transcripts, library and learner support.
VMS & Logistics
The Visitors Management System at the gate, deliveries, contractors, transport and bus alerts to parents.
Resources & Assets
Asset register and labels, stores and ration scale, maintenance and repairs, and the compliance calendar.
Procurement
Tenders and bidders, suppliers, requisitions, quotations and orders, deliveries recorded at the gate, and payment only after goods match the order.
People & Culture
Hiring, signed offers, onboarding, staff register, all-staff attendance, circulars, duty rosters and payroll.
Reports
Area reports, the board pack, issued documents and every operational record, findable years later.
Governance
Every school setting, team invites and roles, message delivery health, help and support, and a full trail of who did what.
Real school screen · My Staff Desk
Notices from People and Culture
Circulars, memos and calendar dates published to this person.
My time
Clock in or out in one tap; the day's hours add up as you work.
My record
Profile, staff ID, attendance and payslips, visible only to you.
Community · where school meets home
The parent already knows how to use it.
Fees, statements, attendance, learning and school-day updates arrive in one private WhatsApp thread. A parent can ask for what they need, in words they already use.
No new parent app
The school reaches the family where the family already is.
One family thread
Messages stay connected instead of spreading across class groups and paper slips.
English or Kiswahili
The parent chooses their language for the thread.
Delivery is visible
The school sees what was accepted, delivered, read or failed.
This protected school-day view uses Karo’s current approved English templates and live message shapes. Family identity, account details and links have been removed.
TC
Tr Cillah Academy
official school thread
21 September · identity protected
Good morning 👋 Your child checked out of Tr Cillah Academy at 3:20 pm and is on the way home 🚌
typing…
Real school screen · Community
Coming in
See every inquiry and application, and whether the family came through a Facebook link, gate poster, walk-in or referral, so the school can follow up.
On roll
See enrolled learners by class, so places and class sizes can be planned from a current list.
Moved on
Keep alumni who completed and see how many can still be reached, so the school community does not end at the gate.
Talking to families
See every guardian on WhatsApp and what the school sent, so missed or failed communication can be handled.
Enrolment by class
Compare class numbers at a glance, then open the class that needs attention.
Applications by stage
See where families are in the journey and move the next application forward.
Fees & finance
Know what came in. Know what is still due.
The bursar sees fees and the finance office sees the whole set of books. Every payment keeps its learner, invoice and term attached.
Fees
Invoice a class, receive mobile money or card payments, issue receipts and follow the balance without rebuilding a spreadsheet.
Finance
Keep fee income as one clear figure beside budgets, expenses, journals, bank reconciliation and the accounts the school reports from.
Sponsors & waivers
Keep school-funded support separate from sponsor-funded payments, with approval and a visible history.
Families can pay using M-Pesa, Airtel Money, MTN MoMo, Visa or Mastercard cards, or bank transfer.
M-PesaSafaricom mobile moneyAirtel MoneyMobile moneyMTN MoMoMobile moneyVisaBank cardMastercardBank cardBank transferEFT · RTGS · PesaLink
Real school screen · Fees
Billed
See what the school invoiced, so the term starts from one agreed figure.
In the pipeline
See money already moving through payment channels, so expected receipts are not mistaken for unpaid fees.
Settled
See what has cleared and issue the right receipt against the learner and invoice.
Chasing families
See balances that need a private follow-up, then contact the right guardian on WhatsApp.
Collections by week
Compare each week’s collections with what was billed and act before a shortfall grows.
Invoice pipeline
Move issued, part-paid, overdue and void invoices through the correct next step.
Real school screen · Finance
Money in
Bring income from every source into one view, with fees counted once and kept in context.
Owed to the school
See confirmed receivables and follow the records behind them.
Money out
See spending and liabilities before approving the next commitment.
Position
Read the school’s current position from money in, money out and what remains due.
Budget per vote head
Compare each budget line with actual spending, then protect the areas running tight.
Reconciliation and colour guide
Match records to the bank and use the money colours to distinguish received, expected, committed and due.
Academics
One teaching engine for every kind of school.
Karo speaks the language of the curriculum you follow: grades and learners for CBE, forms and students for 8-4-4, years for Cambridge and international schools, trainees and units of competence for TVET, semesters and credit hours for colleges.
Plan
Official curriculum packs open read-only: KICD designs for CBE, KCSE subjects for 8-4-4, Cambridge and IB headings, CDACC units for TVET. Schemes of work and lesson plans draft from them and go to management for review.
Teach
Class registers, timetable, substitute cover, assignments, library and the learner diary, kept current while the school day is happening.
Assess & report
CBE rubrics, KCSE 12-point grades, Cambridge descriptors, Competent / Not Yet Competent, or GPA and transcripts. Report cards and transcripts print in the school's own format.
Learner support & guidance
Counselling and child protection open only to named staff, with every read recorded.
Real school screen · Academics
Coming in
See assignments, plans and assessment work arriving, so nothing waits unseen.
In the classroom
See attendance and teaching records while the school day is happening.
Published
See what has passed review and reached the official learner record.
Telling parents
See which academic updates reached families and follow any failed delivery.
Grade distribution
Understand how learners are spread across grades without opening every report.
Results over time
Compare current and earlier results, then investigate a class or subject that moved.
VMS & Logistics
The gate and the buses, on one record.
The Visitors Management System knows who is on site and who let them in. Transport tells parents on WhatsApp when the bus leaves and arrives.
Visitors Management System
Visitor passes, host clearance and an on-site headcount, with every arrival and departure on record.
Deliveries & contractors
Goods and contractors are checked in at the gate and matched to the order they belong to.
Transport
Routes and manifests, each learner signed onto every bus leg, and bus alerts to parents.
Real school screen · VMS & Logistics
At the gate
See who is on site and the visitor passes that need host clearance.
Deliveries
Record contractors and deliveries at the gate.
Transport
Follow routes and the updates sent to families.
Resources & Assets
Everything the school owns, and the state it is in.
One register for what the school owns, where it is and who is responsible, so nothing depends on memory at handover.
Asset register & labels
Record each asset, print its label and follow it through moves, repairs and disposal.
Stores & ration scale
Consumables, uniforms, textbooks and kitchen ration scale, issued against a record.
Maintenance & compliance
Repairs raised and closed, plus the calendar of certificates, inspections and drills before they expire.
Real school screen · Resources & Assets
Repairs raised
See every maintenance job reported and which ones still wait for an artisan or inspection.
Assets & stores
Keep the asset register, printed labels, stores and ration scale in one place.
Compliance calendar
See inspections and renewal dates before they fall due.
People & Culture
Every staff record in one place, and a desk for each person.
People & Culture holds hiring, the staff register, attendance and payroll. My Staff Desk shows each member of staff only their own pay, leave, clock-ins and notices.
Hire & onboard
Publish vacancies, move applicants through offers signed in order, then onboard into the staff register.
Attendance & pay
All-staff clock-ins, leave approvals and payroll approved and handed to Finance by name.
Notices
Circulars, duty rosters and the staff calendar reach every desk, with WhatsApp copies where approved.
Real school screen · People & Culture
Hiring
See vacancies, applicants and offers, then move the right candidate to the next step.
On the team
See staff by role and employment category from the school’s current record.
Leaving and pay
See contracts, leave and payroll work that needs approval before it becomes a problem.
Clock in
Let staff confirm attendance from an approved school location.
Manual clock in
Record an authorised exception with a reason, rather than losing the day’s attendance.
Reports & Governance
Control for the people accountable for the school.
Leadership can follow a request from need to payment, understand the school through reports and decide who can do what.
Procurement
Move requests through quotations, approval, purchase, receipt and payment, while assets keep their own history.
Reports
Read each school area in one consistent view, export what the board needs and prepare the monthly pack from current records.
Governance
Set roles before forms appear, control publishing and assessment choices, manage branches and keep changes auditable.
Real school screen · Procurement
Requests in
See what staff have asked the school to buy and route it for approval.
Being matched
Compare quotations and match delivery, invoice and order before money leaves.
Paid out
See completed supplier payments with the purchase record still attached.
Suppliers
Know who supplies the school, what is owed and which record needs attention.
Buying line by line
Follow every requested item through approval, receipt and payment instead of approving only a total.
Real school screen · Reports
New records
See what has been added across the school and prepare the report that needs it.
Archived
Keep completed periods available without mixing them into today’s work.
Issued
See the documents the school formally released and verify their status.
Who downloaded what
Keep an audit trail of access to issued records, so sharing stays accountable.
Real school screen · Governance
Joining the system
Invite the right person into the right school role, then see what still waits for acceptance.
Set up
Complete the school’s rules and settings before the related forms appear.
Recorded
See administrative changes and activity, so responsibility does not disappear.
Dashboard & My Staff Desk
Where every working day starts.
The Dashboard shows leaders the whole school in one balanced view. My Staff Desk is each person's own corner of Karo.
Dashboard
One card per area, each with its main figure, four steps of flow and one clear next action, in the words your kind of school uses.
My Staff Desk
Your own profile photo and staff ID, payslips, leave, clock-ins, timetable, assigned classes and circulars, visible only to you.
Approvals
Everything waiting on your decision, gathered in one inbox and approved under the owning area's rules.
Two sides of one school day
Ada bila aibu.
A parent can see what is due, pay privately, keep the receipt and ask for help without a queue or an embarrassing public chase.
Shule shwari.
The school sees the work, the money and the people that need attention, then acts from the same current record.
One price · every school area
KES 299
per student, per term · no setup fee
Term 1 of 2027 is free. Customer Service Week offer.
Start with the school you run today.
Every area on this page is included, and schools pay nothing for the first term of 2027. Groups, colleges and universities can shape a rollout with the team.
Get the app
Karo on your phone, in one tap.
Install Karo straight from this page, no download queue, no updates to chase. It opens full-screen from your home screen, on Android and iPhone, and on your laptop too. Native Android and iOS bundles are also configured and ready to build for the Play Store and App Store.
Open the browser menu and choose “Install app” / “Add to Home screen”.
- iPhone / iPad, open karoschool.net in Safari, tap Share, then “Add to Home Screen”.
- Android, tap “Install Karo” above, or Chrome menu → “Install app”. A Play Store build is ready in MOBILE_BUILD.md.
- iOS, native App Store bundle ready to build; meanwhile use Safari → Share → “Add to Home Screen”.
- Laptop, Chrome or Edge, install icon in the address bar.
- Parents, nothing to install. Everything reaches them on WhatsApp.