Community
428
learners and families
Karo Africa · the whole school
Safe.
Simple.
Sorted.
Your school day, from the first bell to the last payment, held together in one place.
See the working productOne parent action. One current school record. Watch the same school day move through both.
Animated sample
Good afternoon
Tuesday, 22 September · Term 3
VerifiedWork waiting · 8
ShowingWhole schoolGrade 7Grade 8
Fees
KES 2.84m
billed this term
Finance
KES 1.96m
money in
Operations
23
alerts delivered today
Academics
184
report cards sent
Fees pipeline
Settled 72
INV-2084 · Family accountAt risk
What needs you
3 fee follow-ups
2 approvals waiting
3 attendance notes
Family communication
WhatsApp · fee reminderAwaiting payment
Bus arrival updateScheduled
School day
Payment reconciliationPending
Term reportsIn review
TC
Tr Cillah Academy
official school thread
21 September · identity protected
Tr Cillah Academy Fee reminder Good afternoon 👋 Outstanding: KES 18,400 Due: 30 September 2026 Reply PAY and we will send you the payment link.
01 · One school, one current view
Every part of the school has a place. Nothing disappears between offices.
This is Tr Cillah Academy’s real Karo menu. The numbers show work waiting for the right person; the areas follow the way a school actually runs.
01CommunityAdmissions and the door every family came through, the learner list, parents and guardians, alumni, recognitions, and each family’s private WhatsApp thread.
02FeesFee structures, invoices for fees and every other charge, payment plans, payments and receipts, arrears and reminders, statements, sponsors, waivers and refunds.
03FinanceMoney in from every source, what is owed to and by the school, budgets per vote head, the ledger, reconciliation and the depreciation record for the school’s assets.
04ProcurementTenders and bidders, suppliers, requisitions, quotations and orders, deliveries recorded at the gate, stores, and payment only after goods match the order.
05AcademicsThe curriculum, schemes of work, lesson plans and records of work, the timetable, assignments, attendance, exams and competency levels, results, report cards and promotion.
06Wellbeing and safetySick bay and health, behaviour, counselling, child protection, consent, visitors and authorised pickup.
07OperationsTransport and bus alerts, the gate, boarding, the library, facilities, events and the calendar, compliance dates, and moving into the next term.
08ReportsThe monthly board pack, any period across seven years of records, and the download trail held with each report.
09Human ResourcesVacancies and recruitment, onboarding documents, staff records, clock in, leave and cover, appraisal, payroll and payslips by email.
10AdminEvery school setting, team invites and roles, message delivery health, help and support, and a full trail of who did what.
Real school screen
Community · where school meets home
The parent already knows how to use it.
Fees, statements, attendance, learning and school-day updates arrive in one private WhatsApp thread. A parent can ask for what they need, in words they already use.
No new parent app
The school reaches the family where the family already is.
One family thread
Messages stay connected instead of spreading across class groups and paper slips.
English or Kiswahili
The parent chooses their language for the thread.
Delivery is visible
The school sees what was accepted, delivered, read or failed.
This protected school-day view uses Karo’s current approved English templates and live message shapes. Family identity, account details and links have been removed.
TC
Tr Cillah Academy
official school thread
21 September · identity protected
Good morning 👋 Your child checked out of Tr Cillah Academy at 3:20 pm and is on the way home 🚌
typing…
Real school screen · Community
- 1
Coming in
See every inquiry and application, and whether the family came through a Facebook link, gate poster, walk-in or referral, so the school can follow up.
- 2
On roll
See enrolled learners by class, so places and class sizes can be planned from a current list.
- 3
Moved on
Keep alumni who completed and see how many can still be reached, so the school community does not end at the gate.
- 4
Talking to families
See every guardian on WhatsApp and what the school sent, so missed or failed communication can be handled.
- 5
Enrolment by class
Compare class numbers at a glance, then open the class that needs attention.
- 6
Applications by stage
See where families are in the journey and move the next application forward.
02 · Fees & finance
Know what came in. Know what is still due.
The bursar sees fees and the finance office sees the whole set of books. Every payment keeps its learner, invoice and term attached.
Fees
Invoice a class, receive mobile money or card payments, issue receipts and follow the balance without rebuilding a spreadsheet.
Finance
Keep fee income as one clear figure beside budgets, expenses, journals, bank reconciliation and the accounts the school reports from.
Sponsors & waivers
Keep school-funded support separate from sponsor-funded payments, with approval and a visible history.
Families can pay using mobile money, card or bank transfer.
Mobile moneyCardBank transfer
Real school screen · Fees
- 1
Billed
See what the school invoiced, so the term starts from one agreed figure.
- 2
In the pipeline
See money already moving through payment channels, so expected receipts are not mistaken for unpaid fees.
- 3
Settled
See what has cleared and issue the right receipt against the learner and invoice.
- 4
Chasing families
See balances that need a private follow-up, then contact the right guardian on WhatsApp.
- 5
Collections by week
Compare each week’s collections with what was billed and act before a shortfall grows.
- 6
Invoice pipeline
Move issued, part-paid, overdue and void invoices through the correct next step.
Real school screen · Finance
- 1
Money in
Bring income from every source into one view, with fees counted once and kept in context.
- 2
Owed to the school
See confirmed receivables and follow the records behind them.
- 3
Money out
See spending and liabilities before approving the next commitment.
- 4
Position
Read the school’s current position from money in, money out and what remains due.
- 5
Budget per vote head
Compare each budget line with actual spending, then protect the areas running tight.
- 6
Reconciliation and colour guide
Match records to the bank and use the money colours to distinguish received, expected, committed and due.
03 · Academics
From the lesson plan to the report card.
Teachers work from the curriculum the school follows. Leaders can see whether teaching, attendance and assessment are moving together.
Plan
Build the curriculum tree, schemes of work, lesson plans, records of work and a timetable that respects teachers and rooms.
Teach
Share assignments, take attendance and keep the class record current while the school day is still happening.
Assess
Use the school’s own grading and weighted term composition, then review before report cards reach guardians.
Real school screen · Academics
- 1
Coming in
See assignments, plans and assessment work arriving, so nothing waits unseen.
- 2
In the classroom
See attendance and teaching records while the school day is happening.
- 3
Published
See what has passed review and reached the official learner record.
- 4
Telling parents
See which academic updates reached families and follow any failed delivery.
- 5
Grade distribution
Understand how learners are spread across grades without opening every report.
- 6
Results over time
Compare current and earlier results, then investigate a class or subject that moved.
04 · Wellbeing & safety
Care that is recorded, private and followed through.
The right people see the whole learner, not scattered notes. Sensitive concerns stay inside the school’s safeguarding process.
Health & counselling
Keep visits, care, health profiles and counselling follow-up together, with access recorded.
Consent & pickup
Know what a guardian has agreed to and who is authorised to collect a learner before anyone leaves.
Safeguarding
Record a concern against a named safeguarding lead and reason. Guardian contact is a deliberate school decision, never automatic.
Real school screen · Wellbeing & safety
- 1
Raised
See how much care and safety work was recorded, so concerns do not stay in private notebooks.
- 2
Open now
See what still needs the right person’s attention and follow it through.
- 3
Closed off
Confirm completed care work has an outcome and a record.
- 4
Where care is happening
See the areas creating demand, from the sick bay to facilities, and place support there.
- 5
Gate and care record
Check visitors, pickup, passes and care activity from one accountable record.
- 6
Counselling and child protection
Open these only with named permission; the dashboard never exposes their content.
05 · Operations
The moving parts of the day, held in one view.
The office, gate, transport team and boarding staff work from the same current picture, so handovers do not depend on memory.
Gate & transport
Clear visitors and early pickups, sign learners onto each bus leg and keep every arrival and departure on record.
Campus
Run boarding, library, facilities, events, compliance dates and the timetable without separate notebooks.
Rollover
Move the school into its next term or year from one place, carrying the records that should continue and closing what should not.
Real school screen · Operations
- 1
Running today
See transport, gate, library and campus work that must run today.
- 2
On site
Know who is in school and which movements are recorded before the next handover.
- 3
Coming up
See events, facilities work and term changes early enough to prepare.
- 4
Alerting families
Send the right operational update and see whether it reached each family.
06 · People
A staffroom that runs with the same clarity as the office.
Recruitment, time, leave, performance and pay stay connected to the person they belong to and the role they actually hold.
Join & work
Publish vacancies, move applicants through recruitment, keep staff records and confirm daily clock-in and clock-out.
Leave & growth
Route leave to the right approver, arrange class cover and keep appraisal and development evidence together.
Pay
Prepare payroll and statutory records, approve the run and deliver each payslip privately by email with a delivery record.
Real school screen · Human Resources
- 1
Hiring
See vacancies, applicants and offers, then move the right candidate to the next step.
- 2
On the team
See staff by role and employment category from the school’s current record.
- 3
Leaving and pay
See contracts, leave and payroll work that needs approval before it becomes a problem.
- 4
Clock in
Let staff confirm attendance from an approved school location.
- 5
Manual clock in
Record an authorised exception with a reason, rather than losing the day’s attendance.
07 · Procurement, reports & admin
Control for the people accountable for the school.
Leadership can follow a request from need to payment, understand the school through reports and decide who can do what.
Procurement
Move requests through quotations, approval, purchase, receipt and payment, while assets keep their own history.
Reports
Read each school area in one consistent view, export what the board needs and prepare the monthly pack from current records.
Admin
Set roles before forms appear, control publishing and assessment choices, manage branches and keep changes auditable.
Real school screen · Procurement
- 1
Requests in
See what staff have asked the school to buy and route it for approval.
- 2
Being matched
Compare quotations and match delivery, invoice and order before money leaves.
- 3
Paid out
See completed supplier payments with the purchase record still attached.
- 4
Suppliers
Know who supplies the school, what is owed and which record needs attention.
- 5
Buying line by line
Follow every requested item through approval, receipt and payment instead of approving only a total.
Real school screen · Reports
- 1
New records
See what has been added across the school and prepare the report that needs it.
- 2
Archived
Keep completed periods available without mixing them into today’s work.
- 3
Issued
See the documents the school formally released and verify their status.
- 4
Who downloaded what
Keep an audit trail of access to issued records, so sharing stays accountable.
Real school screen · Admin
- 1
Joining the system
Invite the right person into the right school role, then see what still waits for acceptance.
- 2
Set up
Complete the school’s rules and settings before the related forms appear.
- 3
Recorded
See administrative changes and activity, so responsibility does not disappear.
Two sides of one school day
Ada bila aibu.
A parent can see what is due, pay privately, keep the receipt and ask for help without a queue or an embarrassing public chase.
Shule shwari.
The school sees the work, the money and the people that need attention, then acts from the same current record.
One price · every school area
KES 299
per student, per term · no setup fee
Start with the school you run today.
Every area on this page is included. Groups, colleges and universities can shape a rollout with the team.
Get the app
Karo on your phone, in one tap.
Install Karo straight from this page, no download queue, no updates to chase. It opens full-screen from your home screen, on Android and iPhone, and on your laptop too. Native Android and iOS bundles are also configured and ready to build for the Play Store and App Store.
Open the browser menu and choose “Install app” / “Add to Home screen”.
- iPhone / iPad, open karoschool.net in Safari, tap Share, then “Add to Home Screen”.
- Android, tap “Install Karo” above, or Chrome menu → “Install app”. A Play Store build is ready in MOBILE_BUILD.md.
- iOS, native App Store bundle ready to build; meanwhile use Safari → Share → “Add to Home Screen”.
- Laptop, Chrome or Edge, install icon in the address bar.
- Parents, nothing to install. Everything reaches them on WhatsApp.